PERFORMANCE LICENSE

DOES YOUR EVENT NEED A PERFORMANCE LICENSE?

If your event is of the nature of a musical, dancing, dramatic, mimetic, theatrical or other performance for public amusement or any public exhibition or diversion or game or any assembly for Public Amusement you need to obtain a Performance License.

SINGLE WINDOW FACILITY:

The licensing branch with the intention to facilitate the organisers has now introduced single window facility exclusively for all Licensed Premises Click to Download. This facility allows the organisers to obtain Performance License from this office as a one stop solution. Thus where the organisers had to obtain clearance for each event from five different agencies viz local police, traffic, fire, electricity & entertainment tax office, now they have only to approach the Licensing Unit.

RATIONALE:

The licensed Premises are those venues that have obtained License from this office after thorough scrutiny of all relevant safety parameters. Moreover, their license is renewed every year hence it was unduly harsh on the organiser to insist on obtaining clearance for each event from different agencies viz local police, traffic, fire, electricity and entertainment tax office. This system, however, rests on a clear cut delineation of responsibilities -

Responsibility of the Management of the Premise where Single Window Facility is provided:

The responsibility of furnishing NOC of Fire Department as well as the Electrical Department to this office in time is solely with the Management of the Premises which is offering their premises to the organizer for the performance. The management of the premises has to ensure that the organizer is briefed about the procedure and the requisite Application Form and the Affidavit are made available to the organizer well before confirming the booking of the venue, against proper receipt.

Responsibility of the Organizer:-

The organizer of performance is only responsible for the content of the programme, its ticketing and the electrical equipments and other props etc that will be used by them for the show. He shall take all modern and approved precautions for the prevention of any accident and shall abstain from any act which may tend to cause fire or explosion.

PROCEDURE:

1 DOCUMENTS TO BE SUBMITTED FOR PERFORMANCES BEING HELD AT LICENSED PREMISES :

1. Application form Click to Download
2. Booking Slip of the Premises.
3. Affidavit to be submitted by applicant on a non-judicial stamp paper worth Rs.10/- duly attested by a Notary Public and Notary stamp of Rs 5/- Click to Download
4. No Objection Certificate from Entertainment Tax department (In case the event is ticketed)

1. PROCESSING OF DOCUMENTS:

These documents are to be submitted by organizer/applicant at least one week before the event. Once the thorough scrutiny of forms is done the applicant is granted Performance License. Apart from this if the event involves ticketed Performance a License to sell tickets is also issued. This is granted at the Public Dealing Counter Lounge II between 9.30 - 12.30 on any working day (Monday - Friday).

SPECIAL PROCEDURE:

In case of Premises with multiple auditoriums (eg Siri Fort) special procedure is followed. The following aspects need special attention

1 The expected number of spectators/audience shall be specifically mentioned by the applicant in the application form.
2 The number of spectators/audience shall not be allowed to increase the maximum sitting arrangement in the auditorium and an undertaking to this effect is to be taken from the organizer.
3 The performance license may be not be granted for two performances for the same day if there is clash of timings in order to ensure that traffic congestion does not take place.
4 In case there is an application for the grant of permission to an event that has successive shows, it shall be ensured that sufficient gap (minimum one hour) is maintained between the shows.
5 The management of the auditorium shall issue a conditional booking slip to the organizers that would be contingent upon the organizer approaching the licensing unit within ten days, failing which it shall be presumed that the booking stands cancelled.
6 In order to avoid traffic congestion it shall be ensured that fixed number of traffic labels (as per samples provided by the organizer) duly numbered and stamped by the auditorium management are issued in order to restrict the free circulation of passes.

PROCEDURE FOR OTHER VENUES:

In case of events at all other venues/non-licensed premises which includes - Open Grounds , Road Shows , Exhibition grounds , School Auditoria etc. the applicant has to submit following documents at least 30 days in advance along with following documents

1. Application form Click to Download
2. Booking Slip of the Premises
3. Affidavit to be submitted by applicant on a non-judicial stamp paper worth Rs.10/- duly attested by a Notary Public and Notary stamp of Rs 5/- Click to Download
4. No Objection Certificate from Entertainment Tax department (In case the event is ticketed)

After receipt of these documents in Letter soliciting No Objection Certificates/Comments from Local & Traffic Police, Delhi Fire Service, Electrical Department and also Auto Engineer of MCD (In case Jhulas/Joy rides are to be installed) is issued on same day by Performance License Section. Copy of this is also given to the organizer/applicant for liaisoning with these departments.

Things to be kept in mind

1. Delhi Fire Service, Electrical department and Auto Engineer issues No objection Certificates only after inspecting the site (Inspection is done after organizers have erected stage/ shamiana/ pandal/ tents/ kiosks/ stalls/ joy rides/ jhulas/ electrical fittings etc. for the event)

2. The applicant must submit following documents to Fire Department prior to inspection.
(a) Lay-Out plan of the programme having sufficient Nos. of exit points.
(b) Lab test certificate of fire retardant fabric if erecting Pandal/Shamiana/Tent.

3. Inspection fee has to be deposited to Electrical Department for inspection of site/premises.

Once all the N.O.C‘s are obtained then the final Performance License is granted by this office after thorough scrutiny of papers.

Addresses of Delhi Fire Service & Electrical Department

1. THE CHIEF FIRE OFFICER, DELHI FIRE SERVICE HEADQUARTERS, CONNAUGHT PLACE, NEW DELHI

2. THE ELECTRICAL INSPECTOR, GOVT.OF N.C.T OF DELHI. 5, SHAM NATH MARG, DELHI

SPECIAL PROCEDURE:

The procedure as outlined above differs in certain respects in the case of the following.

1 Melas having Jhullas /Ramlilas- In case of Melas the procedure has been streamlined in consonance with ground reality with the objective of reducing the last minute uncertainty/harassment that the organizers of the Melas have to go through. Now the Applicant has to apply to the Licensing Unit much in advance along.
with the following documents-

1.1 An applicaiton form Form Click to Download duly filled up.
1.2 Affidavit Click to Download
1.3 copy of the agreement between the main management and the organizer of the Mela.
1.4 Copy of the N.O.C. granted by the land owning agency.
1.5 Detailed site plan of the area showing the exit, entry, parking space etc

Once these documents are received report is called form the Local Police and form Traffic Police. On the basis of the report so received a Conditional Performance License is granted to the Applicant. This Performance License is simultaneously endorsed to the Chief Fire Officer, Electrical Inspector, Executive Engineer (Auto) and the Entertainment Tax Officer for necessary action and initmation. This Performance License is conditional and is contigent upon the organizer/applicant abiding by all the conditions as well as submitting the Electrical safety Click to Download and Fire Safety Certificates Click to Download and the Clearance from the Mechanical Inspector (Auto) one week prior to the date of the Mela.

2 CIRCUSES:

In Case of Circuses apart from the N.O.C's from the local police, traffic, fire, electricity department and entertainment tax officer, the organizer is required to submit a detailed specification of the construction of any tent or building proposed to be utilized in accordance with the Regulation-97 & 98 of Chapter-VII.

3 ROAD SHOWS :

3.1 Application form with full particullars.
3.2 Booking letter/slip of the premises or the N.O.C of the Land Owing Agency.
3.3 A detailed specification of the construction of any tent or building proposed to be utilized in accordance with the Regulation - 97 & 98 of chapter-VII. If so then NOC from the fire department is necessary.
3.4 NOC from DCP/Tra